CalendlyCalendly
hisee has control and full access to this software. 6. Canva for Teams – Content creation tool with brand controls. The franchisor has control and full access to this software. 7. Calendly – Calendar
From the filings
+77.778% units YoYHQ-led decisions
PREP ACADEMY TUTORS USA, INC.PREP ACADEMY TUTORS USA, INC.Prep Academy Tutors
EducationSoftware purchasing at Prep Academy Tutors is controlled at the headquarters level by President and Director Adrian Dougherty and Secretary and Director Carly Dougherty. The franchise mandates use of its proprietary 'Prep Academy Tutors technology & tools,' creating a walled-garden tech environment. The current addressable market is small, consisting of 16 franchised units, though the system saw 77.8% year-over-year unit growth.
For software vendors selling into US franchise brands.
Live signals
Total units
16
16 franchised
Unit growth YoY
+77.778%
vs prior filing
AUV
—
Item 19, 2025
Royalty
8%
of gross sales
Ad fund
2%
national + local
Initial fee
$43K
per unit
Investment range
$53K–$66K
all-in, Item 7
Procurement
Approved supplier
from the filing
Non-compete
2 years
from the filing
Item 19
No claims
from the filing
Ongoing fee load
What the operator pays every month
The recurring percentage of gross sales named in this filing, before rent, labour or any technology fee.
10%of gross sales (FY2025)
15% reference
Mandated & recommended tech
The systems vendors compete with
Systems named in Item 11 of this filing. None is recorded as mandated here, which is not the same as the filing mandating nothing. Read Item 11 before treating the category as open.
CanvaCanva
Recruiting Teachers. Franchisor has control and full access to this software. 5. Stripe – Payment Processing Gateway – Franchisee has control and full access to this software. 6. Canva for Teams – Con
StripeStripe
Franchisor has control and full access to this software. 4. Breezy – Applicant Tracking System for Recruiting Teachers. Franchisor has control and full access to this software. 5. Stripe – Payment Pro
Franchisor behaviours
What the franchisor requires
19 requirements the franchisor states in this filing, each in its own words; 6 explicit no's; 9 questions the text does not settle, which is not a no.
Accounting
Must the franchisee use an accounting or bookkeeping system designated or approved by the franchisor?
YesFranchise agreement
The Franchisee shall keep accurate and up to date books of account and records including, without limitation, accurate records and accounts reporting all Gross Sales, all in accordance with the accounting, record keeping and reporting system prescribed by the Franchisor.
Does the franchisor have direct or independent electronic access to the franchisee's financial, sales or customer records?
YesFranchise agreement
Franchisor will have full and independent access to and control over all of Franchisee’s computer software, systems and applications, including all information generated and stored in Franchisee’s computer software, systems and applications
Must the franchisee submit periodic financial statements (monthly, quarterly or annual) to the franchisor?
YesFranchise agreement
The Franchisee shall use the Franchisor’s approved accounting, record keeping and reporting system as it exists from time to time, and shall retain all, print-outs, invoices, payroll report, check stubs, sales tax records and returns and, in particular, the Franchisee shall submit to the Franchisor, if required by…
How the franchisor buys
Does the franchisor reserve the right to change designated suppliers or systems at any time?
YesItem 11
As of the issuance date of this disclosure document, we do not have an approved supplier for your computer, but we reserve the right to do so in the future.
How much revenue did the franchisor and its affiliates earn from franchisee purchases in the last fiscal year?
0Item 8
During our fiscal year ending December 31, 2024 and as of the issuance date of this disclosure document, we and our affiliates have not received any revenue from any franchisees based on any required purchases described in this Item 8.
Does the franchisor or an affiliate receive rebates, commissions or other revenue from designated or approved suppliers?
YesItem 8
We and our affiliates have the right to receive fees, payments, rebates, commissions or other consideration from third-party manufacturers, suppliers and/or distributors which may or may not be reasonably related to services we or our affiliates provide to these third parties; however, as of the date of this…
Item 8 gives this proportion in one of two shapes: separate percentages for establishing the business and for operating it, or one figure covering "establishing and operating" together. Where they are separate, answer with the operating percentage; where the passage gives only the combined figure, answer with that. What percentage of the franchisee's purchases must come from designated or approved suppliers?
10Item 8
You can expect items purchased from designated or approved suppliers will represent approximately 10% of total purchases you will make to begin operation of the Franchised Business, and approximately 5-10% of the ongoing costs to operate the Franchised Business.
Does the franchisor charge a fee to evaluate a proposed supplier?
YesItem 6
Franchisee or the proposed supplier must pay Franchisor in advance (or if Franchisor requests, reimburse Franchisor) for its reasonably anticipated costs to review the proposed supplier’s application, as well as all current and future reasonable costs and expenses, to inspect and audit their facilities, equipment…
Can a franchisee propose a new supplier for the franchisor's approval?
YesItem 8
If you wish to obtain Authorized Products from a supplier other than one we have previously approved or designated (and not subsequently disapproved), you must seek our approval by written notice
Communications
Does the franchisor own or control the business telephone numbers, or take them over when the agreement ends?
YesFranchise agreement
at the Franchisor’s option, assign any telephone numbers of the Franchised Business to the Franchisor
Franchise management
Does the franchisor conduct periodic inspections, audits or evaluations of the franchised business?
YesFranchise agreement
The Franchisor or its authorized agents and representatives shall have the right, without prior notice of any kind to the Franchisee, to audit, the records, books of account, tax returns and other documents and materials in the possession or under the control of the Franchisee relating to the Franchised Business or…
Can the franchisor change the operations manual and brand standards unilaterally?
YesItem 11
We may modify the Manuals from time to time, at our option.
Marketing
Is the franchisee prohibited from operating its own website or social media accounts, or required to use pages the franchisor provides?
YesFranchise agreement
not be entitled to establish its own website with respect to the Franchised Business.
Operations
Must the franchisee buy products from a designated distributor?
YesFranchise agreement
The Franchisee also agrees to purchase or lease as directed by the Franchisor, all Products, equipment, signs, supplies and other items required from time to time for the Franchised Business from the Franchisor or from sources or suppliers approved or designated in writing by the Franchisor (which sources or…
Must equipment be purchased from designated or approved suppliers?
YesFranchise agreement
The Franchisee also agrees to purchase or lease as directed by the Franchisor, all Products, equipment, signs, supplies and other items required from time to time for the Franchised Business from the Franchisor or from sources or suppliers approved or designated in writing by the Franchisor (which sources or…
Payments
Must the franchisee use a payment processor or merchant-services provider designated or approved by the franchisor?
YesFranchise agreement
at all times maintain such arrangements with, and only with, such credit card issuers or sponsors, check verification services, electronic funds transfer systems and financial institutions offering retail financing as the Franchisor may designate from time to time in the Manual or otherwise, to enable the Franchisee…
Point of sale
Does the franchisor have independent access to the data in the franchisee's POS or computer system?
YesFranchise agreement
Franchisor will have full and independent access to and control over all of Franchisee’s computer software, systems and applications, including all information generated and stored in Franchisee’s computer software, systems and applications
Sales and CRM
Must the franchisee use a CRM system designated or approved by the franchisor?
YesItem 11
You will be required to use the following software application(s) provided by us in connection with the operation of your Franchised Business: 1. Teachworks – CRM Software for running your tuition services business.
Training
Can the franchisor charge the franchisee for additional, refresher or remedial training?
YesItem 11
We may also make available to you or your manager, at our head office or such other locations we may designate, additional or supplemental training courses or seminars of such duration as we deem reasonably necessary.
The filing answers no to 6 questions
- Is the franchisor or an affiliate itself a supplier of required products, services or systems?Item 8
- Is there a franchisee advisory council, association or committee?Item 11
- Must the franchisor approve the franchisee's site or location before opening?Item 11
- Is a minimum grand opening advertising spend required?Franchise agreement
- Is the franchisee required to spend a minimum amount on local advertising or marketing, as a percentage of sales or a fixed amount?Franchise agreement
- Must the franchisee participate in a regional advertising cooperative when one exists?Item 11
The vendor opportunity at Prep Academy Tutors
Prep Academy Tutors presents a nascent opportunity for software vendors, with a total addressable market of 16 franchised units. The system reported a 77.8% year-over-year unit growth rate in its 2025 FDD, signaling a brand in active expansion mode. No company-owned units are disclosed, meaning all 16 locations are operated by franchisees. The operator footprint is entirely single-unit operators, with no multi-unit owners on file. Top states by location count include Florida, New York, Maryland, and Georgia, each with 2 units, and Idaho with 1. The average unit volume (AUV) is not disclosed in the most recent FDD. The royalty rate stands at 8.0% of gross revenue, and the initial franchise term is 10 years.
Who controls software purchasing
Control over software purchasing is highly centralized. The FDD lists Adrian Dougherty as President and Director, and Carly Dougherty as Secretary and Director. In a system of this size, with a mandated proprietary technology stack, these executives are the de facto buying center for any third-party tool that would integrate with or replace the core system. A vendor pitch must address the value proposition of displacing or augmenting the existing mandated tools at the headquarters level, as franchisees have no apparent autonomy to select their own operational software.
Mandated and current tech stack
The franchise disclosure document explicitly mandates the use of "Prep Academy Tutors technology & tools." No third-party software vendors are named in the provided FDD extracts, indicating a closed, proprietary ecosystem. For a software vendor, this represents both a barrier and a clear target: the incumbent is a homegrown solution. Any sales motion would need to demonstrate a compelling upgrade over the current mandated platform, focusing on capabilities the proprietary system likely lacks, such as advanced CRM, sophisticated scheduling, or integrated billing.
Procurement, renewals, and timing
The FDD does not include an Item 8 procurement signal in the provided data, leaving the formal purchasing process opaque. However, the renewal structure offers a strategic window for vendor engagement. The initial agreement lasts 10 years. Upon renewal, franchisees must sign the then-current form of agreement, which may contain "substantially and materially different" terms, including financial ones. Franchisees must provide 6 to 12 months' notice of their intent to renew and pay a $2,000 renewal fee. This forced re-contracting period is a natural inflection point where the franchisor could mandate new technology or where a franchisee might negotiate for modern tools, making the 6-12 month window before a unit's 10-year anniversary a critical time for outreach.
How to read the Prep Academy Tutors FDD
The 2025 Franchise Disclosure Document for Prep Academy Tutors is the definitive source for the legal and operational constraints governing this system. The embedded viewer below contains the full filing. Key items for a software vendor to scrutinize include Item 11 for a complete list of mandated technology and the franchisor's obligations, and Item 8 for any restrictions on sourcing. Given the small operator footprint and centralized control, the FDD is your primary map to the single decision-making node at headquarters. For a ranked target list of franchise systems aligned with your software category, FranCloud can help you prioritize your outreach.
Questions vendors ask
PREP ACADEMY TUTORS USA, INC.PREP ACADEMY TUTORS USA, INC.Prep Academy Tutors, answered from the filing
President Adrian Dougherty and Secretary Carly Dougherty are the named executives. As a small, centrally-controlled system, purchasing decisions likely route through these individuals.
The FDD mandates 'Prep Academy Tutors technology & tools.' No third-party POS or operational software vendors are disclosed in the filing.
There are 16 total units, all franchised. The operator footprint shows single-unit operators only, with top states including FL, NY, MD, and GA.
The FDD does not disclose a specific procurement model or designated supplier list in the provided extract. Assume a closed, HQ-mandated environment for core technology.
Franchisees sign a 10-year initial agreement. Renewals require a new contract with potentially different terms, a $2,000 fee, and 6-12 months' notice, creating periodic re-evaluation points.
The 2025 FDD is filed with state franchise regulators. You can review the embedded PDF viewer below for the full legal disclosure document.
Source
Read the filing itself
Every number on this page traces back to this document. Read it in full, page by page. Buy the original PDF to download, search, and annotate it.
View only A one-time purchase: the original filing, yours to keep.
FDD alert
Tell me when this brand refiles.
We’ll email you the moment PREP ACADEMY TUTORS USA, INC.PREP ACADEMY TUTORS USA, INC.Prep Academy Tutors files a new annual FDD, usually the freshest signal of a vendor change.
Operator footprint
Who runs the locations
17 operators run 17 mapped locations. 0 of them are multi-unit. Aggregate counts from the filing; no names.
Operators by units owned
Single-unit17
Top states by locations
| FL | 2 |
|---|---|
| NY | 2 |
| MD | 2 |
| GA | 2 |
| ID | 1 |
Ownership
The portfolio behind PREP ACADEMY TUTORS USA, INC.PREP ACADEMY TUTORS USA, INC.Prep Academy Tutors
unknown of 2496939 ontario.
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Primary franchise filings · updated June 2026. Every figure is source-traceable and QA-checked.