QuickBooks
Mandatoryy vendor who provides these. We will provide written notice if the vendor raises its fees. Accounting You must purchase a One-time You will deal directly with Software license for QuickBooks. purchase
From the filings
HQ-led decisions
Brain Balance
EducationSoftware purchasing at Brain Balance is controlled at the franchisor HQ level, with a mandated proprietary system already in place. The addressable market consists of 65 franchised locations, all operating under a single brand with no company-owned units disclosed. This centralized structure means vendors must engage HQ decision-makers to displace or integrate with the existing tech stack.
For software vendors selling into US franchise brands.
Live signals
Total units
65
65 franchised
Unit growth YoY
-5.797%
vs prior filing
AUV
$687K
Item 19, 2024
Royalty
8%
of gross sales
Ad fund
2%
national + local
Initial fee
$45K
per unit
Investment range
$216K–$464K
all-in, Item 7
Procurement
Franchisor controlled
from the filing
Non-compete
2 years
from the filing
Item 19
Claims
from the filing
Ongoing fee load
What the operator pays every month
The recurring percentage of gross sales named in this filing, before rent, labour or any technology fee.
10%of gross sales (FY2025)
15% reference
Mandated & recommended tech
The systems vendors compete with
1 of these are mandated in the franchise agreement. Each is named in Item 11 of the filing, the incumbents a challenger must displace or integrate with.
Salesforce
leads and customer information. We collect the Third-Party 4935-2458-6088.2 11 Platform License fee and pay it to the third party which hosts our CRM software platform (currently Salesforce as of the
Franchisor behaviours
What the franchisor requires
13 requirements the franchisor states in this filing, each in its own words; 2 explicit no's; 6 questions the text does not settle, which is not a no.
Accounting
Must the franchisee submit periodic financial statements (monthly, quarterly or annual) to the franchisor?
YesFranchise agreement
Within one hundred twenty (120) days of the close of each of its fiscal years, an annual statement of GR and profit and loss of the Franchised Business for the fiscal year and a balance sheet for the Franchised Business as of the end of the fiscal year (both in a format to be approved by COMPANY) prepared and…
How the franchisor buys
How much revenue did the franchisor and its affiliates earn from franchisee purchases in the last fiscal year?
1681749Item 8
Our total revenue from all required purchases in 2024 was approximately $1,681,749 or 28.8% of revenue.
Item 8 gives this proportion in one of two shapes: separate percentages for establishing the business and for operating it, or one figure covering "establishing and operating" together. Where they are separate, answer with the operating percentage; where the passage gives only the combined figure, answer with that. What percentage of the franchisee's purchases must come from designated or approved suppliers?
10Item 8
We believe that the total amount of your expenditures from all required purchases as described above will be approximately 10%-15% of your total costs in establishing and operating the Franchised Business, and represents 10%-15% of your expenses while operating the Franchised Business on an ongoing basis.
Data and IT
Must the franchisee comply with PCI, data-security or cybersecurity standards set by the franchisor?
YesItem 11
All franchise operations must be PCI-DSS-compliant in order to accept credit card payments.
Franchise management
Must the franchisor approve the franchisee's site or location before opening?
YesItem 12
The location or relocation of your Franchised Business must be approved by us.
Marketing
Is a minimum grand opening advertising spend required?
YesFranchise agreement
FRANCHISEE shall spend a minimum of $6,000 per calendar month or nine percent (9.0%) of its Gross Revenue, whichever is greater, for local advertising in accordance with COMPANY's direction as to allocation among various marketing channels.
Is the franchisee required to spend a minimum amount on local advertising or marketing, as a percentage of sales or a fixed amount?
YesFranchise agreement
FRANCHISEE shall spend a minimum of $6,000 per calendar month or nine percent (9.0%) of its Gross Revenue, whichever is greater, for local advertising in accordance with COMPANY's direction as to allocation among various marketing channels.
Must the franchisee participate in a regional advertising cooperative when one exists?
YesFranchise agreement
If FRANCHISOR recommends an Advertising Cooperative ("Advertising Co-op") in FRANCHISEE's designated marketing area ("DMA") and one is established, FRANCHISEE shall join it by executing the applicable by-laws, and shall contribute at least the amount set forth in Section 6.07.
Operations
Must the franchisee buy products from a designated distributor?
YesFranchise agreement
FRANCHISEE shall be required to purchase from COMPANY's designated supplier and maintain at the Center a minimum inventory of program kits.
Must equipment be purchased from designated or approved suppliers?
YesItem 8
You must purchase certain equipment that is used in your Center for all assessments and program delivery which includes but is not limited to; sensory, physical, visual, auditory, and cognitive/academic activities from vendors we have specified.
People
Does the franchisor require minimum staffing levels or specific roles?
YesItem 15
You must, at all times, starting from the opening of your Center, employ a (A) Center Director, (B) Program Director, and (C) an appropriate number of Program Coaches to deliver the program as prescribed.
Sales and CRM
Must the franchisee use a CRM system designated or approved by the franchisor?
YesFranchise agreement
shall enroll their Center in an approved Customer Relations Management System (CRM).
Training
Is attendance at an annual convention or conference mandatory for the franchisee?
YesFranchise agreement
FRANCHISEE shall be required to attend and pay a registration fee for COMPANY's Annual convention.
The filing answers no to 2 questions
- Is the franchisee prohibited from operating its own website or social media accounts, or required to use pages the franchisor provides?Franchise agreement
- Must the franchisee use a payment processor or merchant-services provider designated or approved by the franchisor?
The vendor opportunity at Brain Balance
Brain Balance operates 65 franchised centers, all running on a mandated proprietary system. For software vendors, this is a concentrated, single-decision-maker opportunity: you are not selling to 65 independent operators but to one HQ that controls the tech stack. The average unit volume sits at $686,778, and the royalty rate is 8% on a 10-year initial term. However, the system contracted by 5.8% year-over-year, so the total addressable unit count is shrinking. Vendors should weigh this against the potential to displace the incumbent proprietary platform.
Who controls software purchasing
The FDD lists five directors and a chairman: Aleem Choudhry (Chairman), Nadine Fahoum-Nacar, Dr. Ben Litalien, CFE, Patricia B. Miller, and Catherine Monson, CFE. No dedicated CIO or CTO is named, but with a mandated proprietary system, the buying center almost certainly sits with this executive group. Any vendor pitch must reach these individuals. There are no multi-unit operators mapped in our corpus, reinforcing that purchasing authority is not distributed to the field.
Mandated and current tech stack
The only technology disclosed in the FDD is a proprietary Brain Balance system, mandated for all franchisees. No third-party POS, CRM, scheduling, or billing vendors are named. This creates a classic vendor challenge: you are not integrating with an existing commercial stack but attempting to replace a homegrown tool. Your value proposition must address switching costs, data migration, and HQ's development sunk cost. If you sell complementary software that can sit alongside a proprietary core, the conversation shifts to API readiness and co-existence.
Procurement, renewals, and timing
Item 8 procurement obligations are not extracted in the FDD, so we cannot confirm whether Brain Balance uses a designated supplier model or allows franchisees to source independently. This is a critical gap—vendors should clarify during discovery whether HQ mandates specific vendors beyond the proprietary system. On renewals, franchisees must give written notice 3 to 6 months before their current term expires, pay a $10,000 renewal fee, and sign the then-current franchise agreement for a 5-year extension. These renewal windows, occurring every 5 to 10 years per location, may create natural openings for tech stack evaluations, especially if HQ updates its mandated systems between agreement versions.
How to read the Brain Balance FDD
The 2025 Franchise Disclosure Document is the definitive source for unit counts, executive names, fee structures, and technology mandates. Review Item 1 for the full executive roster, Item 11 for the proprietary system obligation, and Item 17 for renewal terms that signal contract windows. The embedded PDF viewer below contains the complete filing. For a ranked target list of franchise brands matched to your software category, FranCloud can help you prioritize outreach based on tech mandates, unit growth, and decision-maker concentration.
Questions vendors ask
Brain Balance, answered from the filing
The FDD lists Chairman Aleem Choudhry and Directors Nadine Fahoum-Nacar, Dr. Ben Litalien, Patricia B. Miller, and Catherine Monson. With a mandated proprietary system, any software decision likely requires buy-in from this executive team.
The FDD mandates a proprietary Brain Balance system for all franchisees. No third-party POS or operational software vendors are named in the disclosure, suggesting a closed, internally controlled tech environment.
There are 65 total units, all of which are franchised. The brand experienced a -5.8% year-over-year unit decline, indicating a contracting but still sizable addressable market for software vendors.
The FDD does not provide an extract for Item 8 procurement obligations. The procurement model—whether designated supplier, approved supplier, or open—is not disclosed in the most recent filing.
Franchise agreements have a 10-year initial term. Renewals require 3-6 months' written notice and a $10,000 fee for a 5-year extension. Contract windows may align with these renewal cycles or HQ-driven tech stack changes.
The 2025 Brain Balance FDD is filed with state franchise regulators. You can review the full document using the embedded PDF viewer below to analyze tech mandates, executive contacts, and unit economics in detail.
Source
Read the filing itself
Every number on this page traces back to this document. Read it in full, page by page. Buy the original PDF to download, search, and annotate it.
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FDD alert
Tell me when this brand refiles.
We’ll email you the moment Brain Balance files a new annual FDD, usually the freshest signal of a vendor change.
Operator footprint
Who runs the locations
183 operators run 183 mapped locations. 0 of them are multi-unit. Aggregate counts from the filing; no names.
Operators by units owned
Single-unit183
Top states by locations
| TX | 24 |
|---|---|
| FL | 18 |
| CA | 15 |
| MO | 8 |
| SC | 8 |
Ownership
The portfolio behind Brain Balance
unknown of bb investco l p.
Related Education brands
Primary franchise filings · updated June 2026. Every figure is source-traceable and QA-checked.